Accounts in DinePlan
- Hashmato Team
INTRODUCTION
DinePlan accounting is a simple accounting system designed for restaurants. Basically, if you need to track a financial amount what you'll need is an account. For example:
What do I sell? > Sales account
How much I'll receive? > Receivables account
How much Cash is settled? > Cash account
Discount totals? > Discount account
How much Mr. Brown should pay? Customer account.
How much tax I'll pay? > Tax account.
During installation DinePlan automatically generates some accounts for general use. You can create additional accounts or account types for your business needs.
ACCOUNT TYPES
We have lots of accounts of the same type. For example, we have Customer Accounts, Payment Accounts or Discount Accounts. Do you need to track personnel wages? You'll start by creating an account type called “Personnel Accounts”. Will you track Taxes? You need to create the “Tax Accounts” type.
ACCOUNT TRANSACTIONS
An account transaction works with two accounts. A source account and a target account. It transfers amount from the source account to the target account. Or we can say it debits an account and credits another. Or for some cases, we can think one account increases and the other one decreases. For example, Mr. Brown pays his previous bills with Cash. His account total will decrease and the cash account total will increase. Account Transactions does that.
ACCOUNT TRANSACTION TYPES
We need to know how an account transaction will work. For example, Customer Cash Payment Transaction type Debits Customer Accounts and Credits Cash Account. It is a pre-defined transaction type. If you create new account types you'll need new transaction types to operate them. For example, if you need to track personnel wages you'll create an Account Type named “Personnel Accounts” and an “Account Transaction Type” named “Wage Payment”. Wage Payment Transaction type will increase the “Personnel Account” amount and decrease the “Cash Account” amount. That means the amount will transfer from Cash to the Personnel account.
ACCOUNTING RELATED TRANSACTIONS
Normally we'll add account transactions through the Accounts screen. Some DinePlan operations automatically generate account transactions too. For example, creating a ticket creates a “Sale” transaction. A Tax Template creates a “tax liability” transaction. A payment creates a “payment transaction” or a discount creates a “discount transaction”. We can monitor all transactions from the Accounts > Transactions menu.